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(10.28) How do I exchange the witness and document (evidence) list with the regional center?

(10.28) How do I exchange the witness and document (evidence) list with the regional center?

Evidence includes testimony of witnesses and documents that support your case. Witnesses are  people (including you)  and  documents  are  papers.  At  least  5  calendar  days  before  the  hearing,  you  and  the regional center must exchange lists of witnesses and  copies  of  the  documents  you  want  to  use in  the hearing.[1]§ 4712(d). That means  both  you  and  the  regional  center  should  have  each  other’s  documents and witness list 5 days before the hearing. The witness list  must  shortly  describe what  each  witness will testify about.  The judge may not let you present witnesses  and documents if you do not  tell  the regional center  about  them  5  days  before  the hearing.

To have a witness who will not agree to testify, you must subpoena them. A subpoena is a legal order forcing them to attend the fair hearing to testify. Subpoena witnesses and ask them to testify as soon as you get a hearing date so people will be available. Hearing forms, including the subpoena form are here:


The regional center must give you and OAH a written position statement two business days before the hearing.  It will be sent by email unless you want to receive it some other way.

  • The position statement must be in your and your authorized representative’s preferred language.
  • The position statement must give facts about the regional center’s decision and the reasons for the decision. 
  • It must say who will be the regional center’s witnesses.  It must have all the documents the regional center will use at the hearing.

You do not have to provide a position statement unless an attorney represents you. However, you must give the regional center and Hearing Office some information two business days the hearing. The information you must share is: 

  • A list of people you want to testify at the hearing.  You must say how these people are related to you. For example, is the person a family member, or a therapist, or a doctor.
  • Copies of any professional assessments or reports you will use at the hearing. For example, a report from a doctor or therapist.
  • If you plan to use other documents at the hearing, you can provide copies of those documents before or during the hearing.

1 § 4712(d).